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The Ultimate Remote Employee Onboarding Checklist

Before your new employee even begins working, you need to lay the groundwork for their successful integration in your company and their new role. But transitioning office workers to a work-from-home setup can be a challenge. According to Upwork’s “Future of Workforce Pulse Report,” 1 in 4 Americans will be working remotely in 2021. And by 2025, 36.2 million Americans will be working remotely—an 87% increase from pre-pandemic levels, the study revealed.

  • In traditional employee onboarding processes, new hires are usually shown around the office and introduced to other employees.
  • Pull them into a weekly meeting, schedule a virtual happy hour or plan a trip where everyone can meet in person.
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  • If your new hire is based near your office, consider having them work from your offices during their first week.

Doing so allows you to easily, securely, and quickly distribute credentials to new employees without compromising the security of your remote working infrastructure. You must establish a space for new employees to ask questions and address their concerns. Creating a sense of belonging at work for your employees should always be a priority.

Remote Onboarding Best Practices:

The first step should be making them aware of and comfortable with social and professional expectations. Make them feel welcome, and follow up by gathering feedback to evaluate and refine your onboarding process.

  • This will help the new employees get to know and understand the company better, easing them into the process of working there.
  • Your remote employees can choose the best and most optimal way to get to know your company, its culture, and people through personalization.
  • It’s essential to point out mistakes during training and show the correct methods, strategies, or techniques they should use.

Encourage them to schedule video calls to know as many employees as possible, particularly those they’ll be working with remote onboarding best practices every day. A tool like Zoom lets you have breakout groups of three or four to encourage new hires to know each other.

Connect Remote Employees With Their Manager

Ensure live webinars and video conferencing sessions are concise and engaging. Since the onset of the Covid-19 pandemic, remote work has become an ever-more popular way of working. Supply videos, web pages, or other documentation that details your company’s mission, vision, core values, and more.

  • Most notably, you can organize a social meeting via web conferencing software.
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  • For each new process you implement, you should review its impact and results.
  • In the meantime, you can check out our on-demand product demo and get started for free by clicking on the button below.
  • Doing this during your onboarding process means they can start forming a close bond right away.

Make sure employees have a list of regular tasks, goals, stretch goals, and key performance indicators. Have new hires answer some get-to-know you questions and create a quizto encourage veteran employees to learn all about their new friend. Invite anyone who participated in the interview process to send the new employee an email or note explaining why they’re excited to have them on the team. Ask 2 or 3 future teammates to schedule a virtual coffee meetup with the new employee.

Provide Easy Access To Tools

Any first day is stressful and starting a new job remotely in the middle of a pandemic even more so. You don’t want them to have to worry about getting their computers or Gmail access, too. With remote onboarding, this communication is even more important – you want your new hire to feel plugged-in to the workplace, even if they can’t be physically present. Onboarding can last from one week to six, depending on your organization. At Livestorm, we recommend a six to eight-week period to cover all four phases of onboarding, including pre-boarding and reviews.

  • We’ve developed a list of best practices for an effective remote onboarding program, complete with a checklist that you and your teams can use again and again.
  • However, this isn’t always practical since remote employees usually work from various locations.
  • Reckitt, the global consumer products company, sends a care package to new employees’ homes before their start date.
  • Checking in with an employee can be as simple as sending an e-mail or arranging a video call.

All the while strengthening your work culture and connection amongst employees. If you’re not sure where to begin with your onboarding practices, below are case studies of companies that have nailed the process.

Officially Onboarding Your Remote Employees

Find out what works best for onboarding remote workers by consulting those who’ve had similar experiences. It’s also important that virtual workers get a sense of how your organization looks and operates–because even if everyone is operating remotely now, that will eventually change.

best practices for onboarding remote employees

It can be difficult for new hires to mingle with the team, especially in a remote setup. In a traditional setup, they have more opportunities to get to know their teammates through small interactions like eating together during breaks, chatting at the water cooler, or along the hallway. But in remote work, they have limited ways of reaching out to their teammates. Don’t wait for your new hires to make the first move to onboard them. Take a proactive approach and make sure that you welcome them even before they start their first day.

Top Tips For Successfully Onboarding Remote Employees

After you’ve introduced the new hire to the team, send a separate introduction between them and a single member teammate who will be acting as their buddy while they get ramped up. Give the new hire free rein to ask as many questions as they’d like, no matter how silly they may seem. Don’t wait for the first team meeting to introduce them to their new teammate. Agenda TemplatesKeep all of your meetings running smoothly with these pre-built meeting agenda templates. Slack IntegrationCollaborate on meeting agendas, share notes, and exchange feedback – without leaving Slack. Use online training courses and follow up after each training session to answer questions.

best practices for onboarding remote employees

Curbing some of the isolation is worth doing when onboarding remote employees. The virtual onboarding process only poses more challenges for your new remote workers, making the first month that much more important. Remote employees will love using Nextiva’s Voice over Internet Protocol technology to make clear calls from their computer or a phone console.’s virtual environment makes it easy to teach new remote employees about key projects and also get them involved immediately.

In addition, your company may be actively tweaking and testing your remote onboarding process, or even launching it for the first time. Maybe your software trainings aren’t quite smooth yet, or your virtual welcome events could use some work. But when they’re onboarding remotely, your employee may experience day one from their kitchen table or nearby coffee shop. The physical distance and time zone difference can act as barriers to a sense of connectedness and team cohesion. It’s harder for them to feel integrated with the company and invested in their new position. During onboarding, your newly hired employees get their first taste of what it’s like to work for your company.

best practices for onboarding remote employees

Onboarding new hires is a key part of building and maintaining business capability – especially during times of stress or disruption. Tracking metrics like these help us measure the effectiveness of each new hire’s onboarding process, and make it easier to demonstrate the value and importance of onboarding overall. With a learning platform, anyone in your business can design and author learning modules.

GuidanceGuidance allows admins to suggest talking points for managers to discuss during their 1-on-1s. Guest UsersKeep meeting notes in one place by bringing everyone you work with – vendors, clients, agencies – into Fellow. MeetingsBuild collaborative agendas, record notes and action items in real-time, and never forget what was discussed.

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